Join Fundacja Polska z Natury

Polska z Natury is an NGO dedicated to developing and implementing initiatives that strengthen environmental awareness and promote community-driven solutions to today's most pressing environmental challenges. We are part of the international Our Common Home network, working to empower local communities and build practical, values-based responses to climate and environmental issues.

We believe that economic development, environmental stewardship and thriving local communities go hand in hand. Through partnerships, campaigns and community organizing, we work to create long-term impact across Poland.

As our organization enters a new phase of rapid growth, we are looking for an experienced Chief of Staff to help scale the Foundation, strengthen cross-functional collaboration, and support the successful delivery of our strategic priorities.

About the role

The Chief of Staff serves as a strategic partner to the CEO, ensuring effective coordination across the Foundation and supporting the delivery of key strategic priorities with the leadership team.

The role strengthens the Foundation's management processes by bringing together information from across departments, tracking decisions, identifying risks early, and providing the CEO with the insight needed to support informed decision-making and organizational execution.

Working closely with the CEO, COO and leadership team, the Chief of Staff strengthens organizational alignment, governance and the implementation of key initiatives, helping ensure effective collaboration across the Foundation.

The Chief of Staff reports directly to the CEO and works closely with the COO and the entire leadership team.

Key responsibilities

Strategic execution

• Support the CEO and COO in implementing organizational changes and strategic priorities.

• Coordinate the delivery of strategic initiatives across multiple teams, tracking progress and identifying potential risks or implementation challenges.

• Oversee the delivery of the annual organizational plan and track key organizational performance indicators.

Executive support and governance

• Lead the Executive Office, including coordinating Council meetings, preparing governance materials, coordinating leadership meetings and following up on agreed actions and decisions.

• Prepare executive briefings, analyses, reports and strategic recommendations for the CEO, Management Board and the Council.

• Support the COO with governance processes, organizational planning and decision-making frameworks.

Organizational effectiveness

• Strengthen collaboration across the Foundation and promote effective communication between the leadership team and Our Common Home.

• Resolve cross-functional challenges and drive the consistent use of RACI across the organization to ensure clear roles, responsibilities and decision-making.

• Coordinate the preparation of management reports and ensure the timely delivery of strategic information.

• Identify organizational risks and recommend corrective actions to improve organizational effectiveness and execution.

Who We Are Looking For

Experience

• At least 7 years of experience in leadership, strategy, organizational development, consulting, executive management or Chief of Staff roles.

• Experience working directly with executive leadership, CEOs or Boards.

• Proven experience managing large-scale cross-functional processes or projects involving multiple stakeholders.

• Experience designing organizational processes and leading organizational change.

• Experience preparing executive presentations, reports and decision-making materials.

• Experience working in a start-up or other fast-paced, high-growth environment.

• Nice to have - Experience in NGOs, international organizations, rapidly growing organizations or other mission-driven environments

Skills

• Outstanding organizational and project management skills, with the ability to manage multiple initiatives simultaneously.

• Strong analytical skills and the ability to translate complex information into clear recommendations.

• Excellent communication and stakeholder management skills.

• Ability to build trust and foster collaboration across diverse teams.

• Ability to manage interpersonal dynamics and resolve conflict constructively.

• High levels of discretion, ownership and accountability.

• Fluency in both Polish and English (minimum C1).

Success in the first 12 months

By the end of your first year, you will have:

• Established a high-performing Executive Office that supports the CEO and management team.

• Implemented an effective governance and leadership cadence across the organization.

• Built a robust system for tracking strategic priorities and organizational performance.

• Improved cross-functional collaboration and execution across departments.

• Increased the timely delivery of strategic initiatives and Board decisions.

• Strengthened organizational planning, reporting and executive decision-making processes.

Why join us?

• Remuneration: 15000-19500 pln monthly, depending on type of the contract

• Flexible working arrangements, with regular presence in Warsaw to support collaboration.

• Comprehensive onboarding and ongoing professional development opportunities.

• Play a key leadership role in one of the fastest-growing organizations within the Our Common Home network.

• Help shape the future of an organization working at the intersection of climate action, community organizing, public policy and strategic communications.

• Work directly with the CEO and senior leadership on the Foundation's most important strategic initiatives.

• Play a key role in strengthening how the Foundation plans, collaborates and delivers its strategic priorities.

• Enjoy a high level of autonomy and ownership.

• Join a collaborative, ambitious and purpose-driven team that values trust, accountability and continuous learning.